Please contact [email protected] for any changes to your registration.

Yes, registrations are transferable. To transfer your ticket, please email [email protected] with the name and contact information of the original ticket-holder and the person to whom the ticket will be transferred. No transfers will be accepted within one week of the event.

Full refunds are available when cancellation is made prior to 7 days before the start of the event. Within 7 days of the start of the event, cancellations will be refunded at 50%. No refunds will be available for any cancellations made on or after the start date of the event.

A limited number of tickets may be available at the registration desk, however we strongly suggest you register in advance. We cannot guarantee the availability of any tickets on-site.

Conference attendees, speakers, booth staff, and all guests with badges will have access to meals. We usually serve a light breakfast, lunch and afternoon snacks.

While an ID is not required, we ask that you have one available in case there are any questions about your registration. Registered attendees under age 16 must be accompanied by an adult unless prior arrangements have been made.

Please contact [email protected] for information regarding press passes.

Thanks to generous donations from our sponsors, NumFOCUS is typically able to offer a select number of diversity scholarships per event, which cover registration costs. We are continuing our fundraising efforts to be able to offer travel and lodging scholarships in addition to covering registration. Please refer to the specific conference website for deadlines and detailed information on what is covered.

Please contact [email protected] for volunteer information. We usually seek volunteers to handle registration or act as session chairs.

Please check at the registration table for any lost and found items.

Yes, we recommend all attendees bring a laptop to the event.

Yes, wi-fi is free and available to all conference attendees. Access details will be given at check-in.

For tutorial sessions, you have either 90 minutes for your presentation. This includes Q&A. We like to make these presentations as interactive as possible, and you are strongly encouraged to allocate time for Q&A and comments. After your presentation time has elapsed, you may be asked to take any remaining questions outside of the room while our volunteers set up for the next speaker. For tutorials, we will be asking attendees to come with Anaconda installed. Please e-mail us if you have any additional requirements for attendees.

If you are new to PyData or to giving presentations, you may find these tips helpful.

All sessions will be recorded and posted on the PyData YouTube channel following the conference. Please contact [email protected] if you do not wish to be recorded.

Yes, speakers receive complimentary conference registration and should have received a discount registration code via email.

You are responsible for making all travel and hotel arrangements. Please refer to the PyData website for specific room blocks and hotel discounts.

Please contact [email protected] as soon as possible.

Please contact [email protected] as soon as possible.

Volunteers and staff will be on hand to assist throughout the day. A speaker ready room will be available to you onsite.

Please be sure to bring your laptop with the slides loaded on it and that you have any appropriate adapters/connectors; If you have a Mac, please bring a VGA adaptor. When preparing your slide presentations, use 16:9 slide ratio. Talks and tutorials will be recorded and posted on Youtube after the conference. We ask speakers to email your slides or links to [email protected] so that we may post them with your video.

Yes, wi-fi is free and available. All conference attendees will receive information at check-in for accessing the venue Wi-Fi network.

Yes, wi-fi and electricity will be available. All conference attendees will receive information at check-in for accessing the venue Wi-Fi network.

Sponsor booths are integrated into common areas where they will attract attendee traffic. Sponsors will be provided with a six-foot table and chairs. Large booths (Diamond, Platinum, and Gold level) will have space for banners on either side of their table, while small booths (Silver level) only have space for a banner on one side. Booths are first come, first serve and sponsors will hold the same booth for the duration of the conference.

Yes, sponsors are responsible for shipping charges to and from the conference. If you plan on shipping conference materials, please send materials ahead of time (seven business days prior to the conference). We do not provide outbound shipping labels. Sponsors do not have to sign shipping and material handling documents and there are no weight forms for shipping and receiving.

Registration discount codes will be issued to sponsor contacts. If you have not received your discount codes, please contact Jim Weiss ([email protected]). Please refer to your sponsorship agreement for the number of conference passes allotted to your company.

Please contact Jim Weiss ([email protected]) if you plan to ship booth items to ensure proper tracking and delivery.

Carpet and padding is optional. There will be conference staff on-site who will handle post-event vacuuming, emptying trash, etc.

Booth hours are typically from 8:00 to 5:00 p.m. on the second and final day of the conference. Please refer to the conference schedule. We ask that your booth is staffed for busy times during keynotes, lunches, and breaks. All booths should be cleared by 7:00 pm on the last day of the conference.

PyData is a three-day event with tutorials usually taking place the first day. Sponsors will not be required to attend tutorials. There are typically two options for booth set-up times: during the last tutorial session of the first conference day or one hour before the conference begins on the second conference day.

Please contact Lynn Brubaker, Finance Manager, at [email protected] for questions regarding sponsor invoicing.