Corporate Sponsor FAQ

How can I become a corporate sponsor?

Sponsorship information can be found here: https://pydata.org/become-a-sponsor.html.

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Is wi-fi and electricity included with my booth?

Yes, wi-fi and electricity will be available. All conference attendees will receive information at check-in for accessing the venue Wi-Fi network.

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What does the booth space look like?

Sponsor booths are integrated into common areas where they will attract attendee traffic. Sponsors will be provided with a six foot table and chairs. Large booths (Diamond, Platinum, and Gold level) will have space for banners on either side of their table, while small booths (Silver level) only have space for a banner on one side. Booths are first come, first serve and sponsors will hold the same booth for the duration of the conference.

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Are sponsors responsible for shipping costs?

Yes, sponsors are responsible for shipping charges to and from the conference. If you plan on shipping conference materials, please send materials ahead of time (seven business days prior to the conference). We do not provide outbound shipping labels. Sponsors do not have to sign shipping and material handling documents and there are no weight forms for shipping and receiving.

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How do I register my booth staff?

Registration discount codes will be issued to sponsor contacts. If you have not received your discount codes, please contact Nancy Nguyen ([email protected]). Please refer to your sponsorship agreement for the number of conference passes allotted to your company.

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How can I track my shipments?

Please contact Nancy Nguyen ([email protected]) if you plan to ship booth items to ensure proper tracking and delivery.

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Should I order carpet, padding, or booth cleaning?

Carpet and padding is optional. There will be conference staff on-site who will handle post-event vacuuming, emptying trash, etc.

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When do I have to staff my booth?

Booths hours are typically from 8:00 to 5:00 p.m. on the second and final day of the conference. Please refer to the conference schedule. We ask that your booth is staffed for busy times during keynotes, lunches, and breaks. All booths should be cleared by 7:00 pm on the last day of the conference.

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When is booth set-up and break-down?

PyData is a three-day event with tutorials usually taking place the first day. Sponsors will not be required to attend tutorials. There are typically two options for booth set-up times: during the last tutorial session of the first conference day or one hour before the conference begins on the second conference day.

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I need an invoice for my corporate sponsorship.

Please contact Lynn Brubaker, Finance Manager, at [email protected] for questions regarding sponsor invoicing.

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Additional questions?

You can reach us by email at [email protected].

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