We offer financial aid conference grants in these 3 categories:

1. Free ticket: get a standard ticket for the conference (in-person or online) for free.

2. European & Mediterranean(1) travel and accommodation costs: we will reimburse travel and accommodation costs up to 400€.

3. Transcontinental travel and accommodation costs: we will reimburse travel and accommodation costs up to 800€.

When applying, we will ask you to estimate the travel and accommodation costs.

Grant Eligibility

Our grants are open to all people in need of financial aid. We will specifically take into account the following criteria in the selection process:

Economic factors

We want everybody to have a chance to join us at PyData Berlin 2025, regardless of their economic situation or income level (i.e., students, unemployed people, or people with a difficult economic situation).

Diversity

We seek the most diverse and inclusive event possible.

Contributors

We appreciate all your efforts to improve our community. We will consider your contributions as a project contributor or active community member.

In case you are unlucky and don’t get a free in-person ticket or travel/accommodation reimbursement, you will still be eligible to obtain a free online ticket.

How to apply

Please fill in the form.

Timeline

COMING SOON! - The financial aid grant opportunity opens

2025-06-15 - The deadline for submitting the applications. Please note that the form closes at 23:59 (CEST).

2025-07-01 - Applicants will be notified by e-mail about acceptance or rejection.

Refund management

Free ticket

Personalized coupons will be generated to claim a free ticket.

Accommodation and travel grant

All grants involving reimbursements will be reimbursed based on approved receipts (hotel invoice, plane/bus/train ticket) sent to us before the conference.

The reimbursement can either be made by bank transfer or PayPal payment after the conference.

Please note:

• The maximum total amount of the grant will not exceed the amount of 400€/800€ (depending on the category) per person.

• If the applicant does not accept the grant before the mentioned deadline, the grant will be considered rejected by the applicant.

• Not approved invoices will not be reimbursed.

• Reimbursements before the conference or via other means, such as cash, are not possible.

• The financial aid grants will only be available to registered attendees actually attending the conference.

• Transfers to other people are not possible.

• As part of our efforts to reduce the conference's carbon footprint, we encourage our attendees to use trains rather than airplanes when possible. Thus, we will not refund air travel costs when other means of transportation are easily available. This will be considered on a case-by-case basis. Please consider this when calculating the estimated costs.

Become a Special Diversity Sponsor!

You or your company can support our diversity initiative by becoming a sponsor. We have a special “Diversity Sponsor” in the list of sponsor options that can be booked separately or included in the sponsor package. Check the sponsor brochure. For more information, contact sponsoring.

Thank you. See you at PyData Berlin 2026!

Notes

(1) Algeria, Egypt, Israel, Lebanon, Libya, Morocco, Northern Cyprus, Republic of Cyprus, Syria, Tunisia and Turkey↩