Conference Attendee FAQ

How can I obtain an invoice/receipt for my ticket (including VAT invoice)?

Your PDF event confirmation from Eventbrite serves as your invoice and should be accepted for corporate processing or reimbursement. If you need your invoice to have specific information, please fill out this form, and we will send you an invoice two business weeks after the end of the event. Please complete ALL FIELDS or your invoice will NOT be processed.

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I need to make changes to my registration. Whom do I contact?

Please contact [email protected] for any changes to your registration.

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Is my registration/ticket transferrable?

Yes, registrations are transferable. To transfer your ticket, please email [email protected] with the name and contact information of the original ticket-holder and the person to whom the ticket will be transferred. No transfers will be accepted within one week of the event.

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What is the refund policy?

Full refunds are available when cancellation is made prior to 7 days before the start of the event. Within 7 days of the start of the event, cancellations will be refunded at 50%. No refunds will be available for any cancellations made on or after the start date of the event.

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Can I purchase my registration on-site?

A limited number of tickets may be available at the registration desk, however we strongly suggest you register in advance. We cannot guarantee the availability of any tickets on-site.

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Are there any meals included with my registration?

Conference attendees, speakers, booth staff, and all guests with badges will have access to meals. We usually serve a light breakfast, lunch and afternoon snacks.

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Are there ID requirements or an age limit to enter the event?

While an ID is not required, we ask that you have one available in case there are any questions about your registration. Registered attendees under age 16 must be accompanied by an adult unless prior arrangements have been made.

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How do I obtain a press pass?

Please contact [email protected] for information regarding press passes.

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Do you have a Visa Invitation Letter I can use?

Please contact [email protected] for a Visa Invitation Letter.

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Does NumFOCUS offer any funding or support to attend the conference?

Thanks to generous donations from our sponsors, NumFOCUS is typically able to offer a select number of diversity scholarships per event, which cover registration costs. We are continuing our fundraising efforts to be able to offer travel and lodging scholarships in addition to covering registration. Please refer to the specific conference website for deadlines and detailed information on what is covered.

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Where can I find a list of sponsors?

A complete list of sponsors can be found on the individual conference sites. Not all sponsors will be tabling at the conference.

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I would like to volunteer at a PyData Conference. Who do I contact?

Please contact [email protected] for volunteer information. We usually seek volunteers to handle registration or act as session chairs.

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Where is Lost and Found?

Please check at the registration table for any lost and found items.

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Do I need to bring my laptop?

Yes, we recommend all attendees bring a laptop to the event.

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Will I have Wi-Fi access?

Yes, wi-fi is free and available to all conference attendees. Access details will be given at check-in.

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Additional questions?

You can reach us by email at [email protected]

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Conference Speaker FAQ

How long should my talk be?

For talk sessions, you have a total of 40 minutes for your presentation. This means 30 minutes of presentation and about 10 minutes of Q&A. We like to make these presentations as interactive as possible, and you are strongly encouraged to allocate time for Q&A and comments. After the 40 minutes for your presentation has elapsed, you may be asked to take any remaining questions outside of the room while our volunteers set up for the next speaker.

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How long should my tutorial be?

For tutorial sessions, you have either 90 minutes for your presentation. This includes Q&A. We like to make these presentations as interactive as possible, and you are strongly encouraged to allocate time for Q&A and comments. After your presentation time has elapsed, you may be asked to take any remaining questions outside of the room while our volunteers set up for the next speaker. For tutorials, we will be asking attendees to come with Anaconda installed. Please e-mail us if you have any additional requirements for attendees.

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I am new to PyData and/or to giving presentations.

If you are new to PyData or to giving presentations, you may find these tips helpful: https://ref.readthedocs.org/en/latest/advice_for_pycon_speakers/index.html

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Will my session be recorded?

All sessions will be recorded and posted on the PyData YouTube channel following the conference. Please contact [email protected] if you do not wish to be recorded.

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Do I pick the time and location for my speaking session or will it be assigned to me?

We will assign you a time, date and location for your session and you will be notified via email a week before the conference. Please also refer to the schedule on the conference website. All sessions are subject to schedule changes.

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Does the speaker receive complimentary conference registration?

Yes, speakers receive complimentary conference registration and should have received a discount registration code via email.

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Will PyData make hotel and travel arrangements for me?

You are responsible for making all travel and hotel arrangements. Please refer to the PyData website for specific room blocks and hotel discounts.

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I was selected and am scheduled, but am no longer available / have a conflict.

Please contact [email protected] as soon as possible.

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I agreed to be wait listed, but no longer am available or interested.

Please contact [email protected] as soon as possible.

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When should the speaker arrive at the presentation room?

We recommend that the speaker arrives 15-30 minutes early to set up the presentation and ensure the room is set properly.

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What if I need technical assistance on the day of the conference?

Volunteers and staff will be on hand to assist throughout the day. A speaker ready room will be available to you onsite.

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What should I bring to my session?

Please be sure to bring your laptop with the slides loaded on it and that you have any appropriate adapters/connectors; If you have a Mac, please bring a VGA adaptor. When preparing your slide presentations, use 16:9 slide ratio. Talks and tutorials will be recorded and posted on Youtube after the conference. We ask speakers to email your slides or links to [email protected] so that we may post them with your video.

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Will I have Wi-Fi access?

Yes, wi-fi is free and available. All conference attendees will receive information at check-in for accessing the venue Wi-Fi network.

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Additional questions?

You can reach us by email at [email protected].

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